Why Your Approval Process Needs To Be Efficient?


Approval is normally given or felt when someone has a positive opinion of something. If your project is running smoothly and the budget was kept to, there is no feeling so sweet! The challenge is in getting that satisfying feeling every time and not just sometimes. The fluency of your approval process plays a very important role in determining whether other related processes get delayed as well. Approvals for purchases are a very important part of getting the work done.

To enhance the productivity of your team you need to increase the efficiency of your processes.

More business is lost every year through neglect than through any other cause.” – Rose Fitzgerald Kennedy

Approvals, just like any other process in your company have to be quick and easy to accomplish. Having all the necessary information needed to do this efficiently comes in handy,  especially if you are an executive thats always on the run.

You have a higher likelihood of getting great quality results in your projects if you ensure that your approval process is flowing properly.  In doing this, you are minimizing the odds of project setbacks and increasing the chances of getting the job done on time.

Getting approvals for anything in a company can be very frustrating. In order to get a signature on a purchase order form, for example, you literally have to stalk the related executive or manager, whereafter it still has to go through more than one department before the purchase can finally be made.

Approval jokes

Any business process can be compared to playing a team sporti.e. if the one team member does not fulfill his role the others can’t fulfill theirs and the whole team fails as a result.

Team sport...

You can’t let the whole project stand still because one process is not completed. There is also the need to keep steps, cost, and paperwork to a minimum in any organization. Excellent service is after all the main focus of any company the key is to find the right balance in every process, by eliminating unnecessary delays.





A few things to consider when implementing and approval process

  1. Automating your approval process will eliminate slow approvals which in turn eliminates late payments and delays in deliveries of goods. All purchases are run through a set approval routing process, whereby managers who make the decisions, can approve all purchases with the click of a button.
  2. You have to enforce accountability throughout the company and stay on top of every step that happens in the process at all times.
  3. Taking control of the spend happening in your business is a tedious and time-consuming process. To know where it is happening and how it is handled is important before any approvals can be made.
  4. Being pressed for time when working on a project is a daily dilemma for everyone involved. With such a rigorous planning schedule to complete coupled with the day to day stresses that have to be dealt with once the project commences, there is hardly any time or even energy left to keep track of all the expenses and all the people that have to make purchases.
  5. Processes have to be easy to use and easy to implement for all departments.
  6. Executives are always on the run from one meeting to the next. With a mobile app, when you are on the go, you are no longer tied to a home computer. You can see everything instantly and can approve any purchase with a click of a button.
  7. When choosing an automated system for your process make sure they have good customer service so that any problems can be solved immediately and your processes can flow on easily.

Why Rubberstamp.io is your ultimate smart spend toolkit

Rubberstamp.io has an efficient 1 click approval process and the approval rules can be set. All the steps of the process is recorded and budgets are set beforehand and can be viewed at any time. You never have to wonder what has been spent on what and by whom. Reports are updated in real time and can be download at any time. Custom fields can be set up so you can report on what’s important to your company. Rubberstamp is a user-friendly Purchase Order platform. It helps us track our expenses and maintain a chain of approval. Additionally, their staff is extremely responsive and helpful.

The prevention of transition problems in your processes will ensure that every project runs smoothly and you can have the peace of mind you need at the end of your day.

4 steps to Simplifying your PO process (1)

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Purchase Orders : What They Are, Why Use Them, and What To Do With Them. [New Data]

switchtoRubberstampPurchase orders are an important tool that businesses should use to ensure spend stays within budget. Without purchase orders tracking expenses is more difficult, prone to errors and validating delivery reports becomes a nightmare. Continue reading “Purchase Orders : What They Are, Why Use Them, and What To Do With Them. [New Data]” »

Geek Develops Incredible Software To Help Start-up’s Boom


“Money is like gasoline during a road trip. You don’t want to run out of gas on your trip, but you’re not doing a tour of gas stations.” – Tim O’Reilly, O’Reilly Media founder, and CEO

Any person with an IQ knows that starting your own business is like signing up to be a bull rider. There are a lot of aspects to be weighed up before even deciding to go ahead and ride the bull.

Continue reading “Geek Develops Incredible Software To Help Start-up’s Boom” »

Is a Purchase Order the same as a Delivery Order (Is that a real question)?


If you have never been part of the purchasing process, chances are you won’t know what a purchase order is or what a delivery order is. As a matter of fact, you probably won’t know that these 2 have nothing to do with each other. So, you might ask, “what are they?”

On the universal quote that “no question is a stupid question” I’d be glad to elaborate on this subject for you.

Continue reading “Is a Purchase Order the same as a Delivery Order (Is that a real question)?” »

How Purchase Orders Are Helpful On Construction Sites

How to make your Construction Project an Effective, Working ProcessA lot of effort goes into planning a construction site. Just ask any construction CFO that has to submit analysis, projections and plans months before the project even commences. It’s no wonder the CFO is nicknamed Ruler of Results.

Not only is there a lot of planning that goes into the construction site before the project starts but there are also unforeseen pitfalls that occur after the construction site is bustling with work. For a construction CFO or project manager who is already on edge by having all their balls in the air, even the slightest thing going wrong would be too much to handle.

Continue reading “How Purchase Orders Are Helpful On Construction Sites” »

Anyone Know What Types Of Purchase Orders There Are?

type of PO

Why do I need to waste time on purchase orders! Why are there different ones to choose from?

A purchase order includes the details of the product you or your company need. It is filled out by the person in charge of purchasing who then authorizes the purchasing of goods and sends it to the supplier, so they know what is needed.

Continue reading “Anyone Know What Types Of Purchase Orders There Are?” »